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Quick links

The Links page is a launchpad of shortcuts to the external tools your team uses every day — the HR portal, status pages, ticketing, payroll, anything with a URL. It appears in the sidebar for every signed-in user; what each person sees is up to you.

Manage it under Settings → Links (admins only).

Section titled “Adding a link”

Click Add link and fill in:

  • Title and an optional description shown under it.
  • URL — must be http(s). Links always open in a new tab.
  • Category — pick one, or leave it in General.
  • Icon — see below.
  • Who can see it — Everyone, or only specific groups.

Categories

Section titled “Categories”

Categories group links into sections on the Links page (“IT Tools”, “HR”, “Engineering”…). Create, rename, and reorder them in the Categories panel. Deleting a category never deletes its links — they move back to General.

Section titled “Restricting a link to groups”

A link visible to Everyone shows for all signed-in users. Choose Only these groups to limit it to members of the groups you tick — the same groups you use for private spaces, whether created manually or synced from Microsoft Entra ID (enterprise). Admins always see every link.

The restriction is enforced server-side: the link, and its icon, simply do not exist for anyone outside the selected groups.

Icons

Section titled “Icons”

Each link can use one of three icon sources:

  • Site icon (default) — CompassDocs visits the URL when you save and caches the site’s favicon (it checks the page’s declared icons first, then /favicon.ico). Use the ↻ button on a link to re-fetch after a site redesign. If nothing usable is found, the link shows a letter tile instead.
  • Workspace logo — your branded logo from Settings → Workspace, handy for internal tools.
  • Upload an image — a custom PNG, JPEG, GIF, WebP, or ICO up to 1 MB. SVG is not accepted, for the same script-safety reason as attachments.
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