Content review reminders

Documents rot silently — the on-call runbook that still references a decommissioned service, the policy nobody has re-read since it shipped. Review reminders put an expiry date on trust: pick a cadence, and CompassDocs nudges the right people when a document is due for a look.

Setting a schedule

Anyone with edit rights on a document opens its Review schedule card in the side panel and picks a cadence — every month, 2 months, quarter, 6 months, or year. The card shows when the next review is due, who reviewed it last, and a Mark as reviewed button.

Two things reset the clock, each pushing the next review a full interval out:

• Mark as reviewed — you checked it, it’s still accurate.
• Editing the content — a real edit counts as a review automatically.

Drafts can carry a schedule, but reminders only start once the document is published.

When a review comes due

• The document shows a “Content review overdue” notice at the top (staff only — readers never see review chrome), with one-click Mark as reviewed for anyone with edit rights.
• Due documents appear in an amber “due for content review” block on the dashboard for editors, oldest first.
• Approvers and admins get an email — once per due date, not daily nagging. The message is an editable template like every other alert (Settings → Notifications → Email templates → Content review due).

The record

Schedule changes and completed reviews land in the audit log (Changed review schedule, Marked document reviewed), and the document itself shows “Last reviewed {date} by {name}” in its Review schedule card.