Trash & Retention
Deleting a document is a soft delete — it moves to the Trash instead of being destroyed, so it can be recovered.
How it works
Section titled “How it works”- Deleting a document (from its page) moves it to the Trash. It immediately disappears from spaces, search, AI answers, and the review queue.
- The Trash is in the sidebar (a 🗑️ link with a count), available to Editors and up.
- From the Trash you can:
- Restore a document back to its space (Editors and up).
- Delete forever — a permanent, irreversible removal (Admins only).
Deleting a published document still requires an Approver or Admin, just like before.
Retention
Section titled “Retention”Admins set how long trashed documents are kept in Settings → Workspace → Trash retention (0–3650 days, default 30). Documents older than the window are permanently purged automatically (the check runs whenever the Trash is opened). Set the value to 0 to keep trashed items until they’re deleted by hand.
The scheduled purge and the per-item purge date are shown in the Trash so you always know when something will be removed.